HOTEL PRIVACY & CLARIFICATION NOTICE

Online Reservation Guest

E-mail

This privacy notice and consent applies to personal data held by this Hotel in relation to data held for:

Guest

X

Staff

 

Renter Authorized Signatory

 

Staff Candidate

 

Renter Employees

 

Subcontractor Firm Staff

 

Everyone in the hotel area

 

Building Visitor

 

Staff Candidate Reference

 

Internet user

 

Other:……………………..

 

Supplier Authorized Signatory

 

 

 

 

 

WHY IS THIS NOTICE BEING SENT?

The General Data Protection Regulations (GDPR) replaces the Data Protection Act 1998 on 25 may 2018. The Hotel is now required to tell all data subjects about the data that is collected about them. This form may also be used to collect certain data.

This Hotel Privacy & Clarification Notice states the data collected and processed by our Company in the name of data officer and will be valid for the personal data of the persons mentioned above

WHAT SUBJECTS DOES THIS NOTICE CONTAIN?

·         what data is being collected

·         what purpose data is used for

·         whom the data is shared with

·         the lawful basis for holding your data

·         how long we will keep your data

·         your individual rights under GDPR

WHICH DATA DO WE PROCESS?

Name, surname, gender, date of birth, nationality, hotel name, check-in and check-out dates, agency name, identity number, passport number, e-mail address, telephone, fax, country, city, county, address information and the names and surnames of the persons to be accommodated, birth dates, identification numbers

 

Based on your consent;

Your GSM number and / or e-mail address for the purpose of sending commercial electronic messages.

WHO WE SHARE YOUR PERSONAL DATA WITH AND ON WHAT PURPOSE?

Purposes: Based on terms of GDPR, we share your data in accordance with law and good faith provided that they are accurate and up-to-date, limited to certain, clear and legitimate purposes, for possible legal disputes, investigations, judicial or administrative audits, in order to realize the stated purposes or with the public institutions or organizations authorized to request such data as a legal obligation, responding to official or legal requests for other information and documents.

 

We share your data with:

The legal and administrative authorities requesting information and the third party person or persons whom the Company will receive services for, in order to fulfill the stated purposes, or public institutions or organizations authorized to request such data as required by legal obligation, or in case of transportation services requested by our company's supplier of external services to carry out the company's financial and accounting operations a possible legal dispute, investigation, judicial or administrative audit with the accounting and e-finance companies acquired, or with the third party persons or persons whom the Company will receive services for the purpose of fulfilling the stated purposes, or with public institutions or organizations authorized to request such data as required by a legal obligation. and the use of our right to legal defense in other cases, to respond to official or legal requests for information and documents, to send invoices to domestic agencies and the organization of airport transfers are shared.

METHOD OF COLLECTING AND PROCESSING YOUR DATA

We collect your personal data in reservations you created on our online platforms upon the receipt of these data to our Company; process the reservation calendar, save it on the hotel management software, record the information from the agencies to the servers at the reservation stage, store the mail order form, prepare the accounting documents and create a database with automatic or non-automatic ways according to the nature of the work and the nature of the personal data requested / processed. making, filling out a document, writing a petition, filling out a form.

PURPOSE FOR PROCESSING DATA

 

For your personal data based on your consent: (your gsm number and / or e-mail address): for sending commercial electronic messages for the execution of advertising / campaign / promotion processes,

 

Other Personal Data: execution of access authorizations, execution of emergency management processes, execution of information security processes, other: performing room arrangement, other: issuing identification card for hotel entrance, other: conducting process for hotel guests to benefit from secure internet access, other: follow-up of illness and accident occurring at the hotel, other: providing safe entry and exit to the hotel, other: conducting reservation services, conducting activities in accordance with the legislation, conducting financial and accounting transactions, ensuring the security of physical space, following up and carrying out legal affairs, conducting communication activities, activities, auditing, receiving and evaluating suggestions for improvement of business processes, carrying out purchasing processes of goods / services, after sale of goods / services support services, execution of goods / services sales processes, execution of goods / services production and operation processes, execution of customer relationship management processes, execution of activities for customer satisfaction, organization and event management, execution of marketing analysis studies, execution of advertising / campaign / promotion processes , execution of contract processes, follow-up of requests / complaints, conducting marketing processes of products / services, ensuring the security of data responsible operations, providing information to authorized persons, institutions and organizations.

LAWFUL BASIS ON WHICH THIS DATA IS USED

• The performance of the accommodation agreement and the agreements concluded in oral or written form during the accommodation process,

• Data processing is mandatory for us to fulfill our legal obligation arising from the accommodation contract

• It is compulsory to process data for the legitimate interests of our Company, without prejudice to the fundamental rights and freedoms of the person concerned

• Being prescribed by law

• Data processing is mandatory for the establishment, use or protection of rights

YOUR RIGHTS BASED ON GDPR

 

•          enable correction to data for accuracy.

•          request the deletion or removal of personal data where there is no compelling reason for its continued processing.

•          object to processing of personal data that is likely to cause, or is causing damage or distress

•          to obtain and reuse your personal data for your own purposes across different services.

•          prevent processing for the purpose of direct marketing

•          object to decisions being taken by automated means

•          in certain circumstances have inaccurate personal data rectified, blocked, erased or destroyed; and

•          claim compensation for damages caused by breach of the Data Protection Regulations

PRECAUTIONS FOR PROTECTING YOUR PERSONAL DATA

Protection of personal data is an important issue for our company.

Our company takes necessary technical and administrative measures to protect against unauthorized access to personal data or loss, misuse, disclosure, alteration or destruction of this information. Our Company undertakes to keep your personal data confidential, to take all necessary technical and administrative measures and to take the necessary care to ensure confidentiality and security.

 

   Although our company has taken the necessary information security measures, if the personal data is damaged as a result of the attacks on the web site and the system or it is received by third parties, our Company will immediately notify you and the Personal Data Protection Board.

CORRECT AND CURRENT STORAGE OF YOUR PERSONAL DATA

Those who share their personal data with us, know, accepted and declared that this information is correct and kept up to date, and that they know that it is important for the rights they have on their personal data within the meaning of the GDPR.

  

    You may make necessary notifications about your personal data about the changes and / or updates you have made by sending us the physical address below or from our KEP address.

DELETING, DISPOSALING OR ANONIMIZING YOUR PERSONAL DATA

Your personal data processed for purposes specified in this notice; when the purpose that requires processing is eliminated and the periods determined by the Laws, if any; In accordance with our Company's Personal Data Retention and Disposal Policy, we will delete, destroy or anonymize and continue to use it on our own or at your request.

IDENTITY OF THE COLLECTOR

Demirler Eğitim Sanayi ve Ticaret A.Ş.

Mersis No: 0288004353800012

Adress: Kocatepe Mah. Yüksel Cadde No:19 Çankaya / ANKARA

E-mail Adress : kvkk@albahotels.com.tr